Call for Entries to the Coin Design Contest for Commemorative Coins for the Great East Japan Earthquake Reconstruction Project : Japan Mint
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Call for Entries to the Coin Design Contest for Commemorative Coins for the Great East Japan Earthquake Reconstruction Project

The Ministry of Finance and the Japan Mint is calling for entries to a contest to design coins for the new 10,000 yen gold coins and 1,000 yen silver coins which will be issued to commemorate the Great East Japan Earthquake Reconstruction Project.

I. SPECIFICATIONS AND REQUIREMENTS

  1. The contest calls for designs for the individual sides of the coins. To the common sides of the coins, the designs created by the Japan Mint and press-released by the Ministry of Finance will be applied. The contest will select three designs for the gold coins and three designs for the silver coins.
    The specifications of the gold and silver coins are as follows.
    1. The 10,000 yen gold coins may be pure gold and their diameter may be 26 mm.
    2. The 1,000 yen silver coins may be pure silver and their diameter may be 40mm. These silver coins may be color-printed.
  2. It is desirable that the coin design contains motifs which represent the Great East Japan Earthquake reconstruction project and is recognizable as a commemorative coin.
  3. The coin design MUST contain inscriptions of:
    1. For the gold coins, the word "Image of Japan in japanese" and the denomination of the coin "Image of 10000YEN" or "Image of 10000yen in japanese" .
    2. For the silver coins, the word "Image of Japan in japanese" and the denomination of the coin "Image of 1000YEN" or "Image of 1000yen in japanese" .

II. HOW TO ENTER

Please enter the contest according to the following guidelines.

  1. Entries shall be unpublished and original. There is no limitation on the number of entries per person.
  2. When submitting via post, please use A4 landscape (210mm long by 297mm wide) white drawing paper and draw your design within a circle, as mentioned below. Please keep approximately 1 cm wide blank within the circumference because the rim of the coin will be drawn on this space. Entries with no such blank space may be adapted by the Japan Mint for use as a coin design.
    1. For the gold coins, the diameter of the circle is 13cm.
    2. For the silver coins, the diameter of the circle is 16cm.

    If you were born on or after April 2, 1996, it is not necessary to draw your design within a circle. In this case, however, please still try to draw your design within the size of the circle mentioned above, because the design will be cut out into a circle of the size mentioned above by the Japan Mint.

  3. When submitting via e-mail, please draw a design according to the above article *2, to be printable on A4 paper. The format and other materials are available HERE (gold/silver). The entries shall be in the following format:
    1. File format shall be PDF or JPEG.
    2. The resolution shall be approximately 350 dpi or more so as to ensure the reproducibility of the design.
    3. The data size of the file shall be approximately 2 megabyte or less so as not to cause any errors in e-mail transmission.

    The Japan Mint will print the entries on paper and submit them for preliminary screening, to be conducted by the Ministry of Finance and the Japan Mint. The final selection, however, will be made of the entries printed on paper by the entrants themselves because the reproducibility of colors may differ according to printing equipment. Each entrant who has passed the preliminary screening will be required to submit the coin design printed on paper to the Japan Mint via post according to the above article *2.

  4. Designs for the gold coins MUST be drawn in black and white, and designs for the silver coins shall be drawn in color.
  5. Please DO NOT include anything except the coin design on the front side of the drawing paper. Please make sure that the coin design is not creased or folded.
  6. When submitting via post, please enclose your design (s) in an envelope. Please DO NOT enclose designs for the gold coin and for the silver coin together in the same envelope. Please DO NOT enclose the designs of several entrants in the same envelope. However, if the designs are drawn by junior high school students or younger, schools can enclose them in the same envelope.
    When submitting via e-mail, please attach one design to one message. Please DO NOT attach several designs to a same e-mail message. If you submit designs for the gold coin and the silver coins, please send them separately.
  7. Please include the following information on the reverse side of the drawing paper and on the envelope, or in the message space of the e-mail. As for group entry by a school, please include the name of the school, and the name and contact information of the teacher/staff in charge on the envelope.
    • – Address, Name, Contact information (Telephone number, fax number or e-mail address) of the entrant
    • – If the entrant was born on or after April 2, 1996, the age of the entrant, and his/her parent's name.

III. ADDRESS FOR ENTRIES

  1. For the gold coins:
    1. Via post
      Japan Mint
      Attn. Gold Coin Section
      C/O Osaka Branch, Japan Post Service Co., Ltd.
      Japan 539-0022
      Please indicate on the envelope "Gold Coin Design" in red ink.
    2. Via e-mail
      E-mail address:Image of mail_address_gold
      Please indicate " Gold- (your country or prefecture of residence)- (your name) " in the subject line. The file name attached to the e-mail message shoold be the subject line followed by the file extension.
  2. For the silver coins:
    1. Via post
      Japan Mint
      Attn. Silver Coin Section
      C/O Osaka Branch, Japan Post Service Co., Ltd.
      Japan 539-0033
      Please indicate on the envelope "Silver Coin Design" in red ink.
    2. Via e-mail
      E-mail address:Image of mail_address_silver
      Please indicate " Silver- (your country or prefecture of residence)- (your name)" in the subject line. The file name attached to the e-mail message shoold be the subject line followed by the file extension.
  3. If entrant was born on or after April 2, 1996, please include the age of the entrant on envelope or at the end of the subject line of the e-mail message. For example, when submitting via e-mail, please indicate " (Gold or Silver)- (your country or prefecture of residence)- (your name)- (your age)" in the subject line.

IV. ENTRY PERIOD AND ANNOUNCEMENT OF RESolTS

  1. Entry Period: The entries must reach the designated address by no later than March 21, 2012.
  2. Announcement of Resolts: The winning designs will be press-released and posted on the Japan Mint website at the end of May 2012.
    The designs that have passed the preliminary screening by the Ministry of Finance and the Japan Mint will be posted on the Japan Mint website in early April 2012.

V. JURY

IKEDA Seiji (Masaharu), NAKAGAWA Mamoru, MIYATA Ryohei, Official of the Iwate prefectural government, Official of the Miyagi prefectural government, Official of the Fukushima prefectural government, Official of the Reconstruction Agency, and Official of the Ministry of Finance

VI. RECOGNITION

A certificate of commendation and a commemorative gift will be awarded to the winners.

VII. IMPORTANT NOTICE

  1. Entries will not be returned to the entrants.
  2. Entrants are responsible for submitting entries to the designated address at their own risk and expense. Neither the Ministry of Finance nor the Japan Mint is responsible for any damage to entries during shipment.
  3. The Japanese government and the Japan Mint shall hold the copyright to all entries. The Ministry of Finance and the Japan Mint may utilize the entries for the following purposes:
    1. Posting on the Ministry of Finance website, the Japan Mint website and in brochures and other materials that promote the Great East Japan Earthquake reconstruction commemorative coins
    2. Any other business of the Ministry of Finance and the Japan Mint
  4. In the event that a dispute with a third person occurs concerning copyright or any other intellectual property rights in regard to the entries, the entrants shall bear responsibility for such disputes and shall resolve them themselves.
    In order to avoid such disputes, all entrants are required to attach the materials mentioned below *a when submitting entries via post or via e-mail. In addition, entrants who have passed the preliminary screening may be required to submit the materials mentioned below *b. Forms are available HERE.
    1. Required materials for all entrants:
      1. Statement of whether or not photos were used as reference materials in creating the coin design.
      2. If the answer to the above question is YES, such photos and a list of the owners of the intellectual property rights for such photos.
    2. Required materials for entrants who have passed the preliminary screening: Certificates from the owners of the intellectual property rights for the entrant to use such photos free of charge, and other reference materials. The Japan Mint may request supplements to the submitted documents. All entries that cannot prove the absence of such disputes over intellectual property rights shall be disqualified.
  5. Each entrant agrees not to exercise the moral right of the author of the entry regarding the following two matters and others.
    1. The winning designs may be revised by the Japan Mint for use as a coin design.
    2. Winners of the contest shall submit photographic portraits and personal resumes at the request of the Ministry of Finance or the Japan Mint. The Ministry of Finance and the Japan Mint have the right to utilize them for the purposes described in *3 above.
  6. The Japan Mint will not notify entrants of the resolts of the contest, except for contacting entrants who have passed the preliminary screening and the winners of the contest. The Japan Mint will not accept any inquiries concerning the resolts of the contest.
  7. Except for the case of *5 *b above, personal information (name, telephone number and other information of the entrant) will be used only for the purpose of selecting entries.

VIII. INQUIRIES

Japan Mint, Gold Section or Silver Section
E-mail:Image of mail

February 22, 2012
Japan Mint

Required materials for entrants who have passed the preliminary screening:
Certificates from the owners of the intellectual property rights for the entrant to use such photos free of charge, and other reference materials. The Japan Mint may request supplements to the submitted documents. All entries that cannot prove the absence of such disputes over intellectual property rights shall be disqualified.